To book a party, please contact Candace Owens Events to reserve your desired party date. We will email you a party contract and return the contract and deposit to hold the reservation. If the reservation is made less than two weeks before the party, there will be a $75.00 rush fee added to the total party cost.
A completed Candace Owens Events Party Contract and a deposit for $225.00 should be submitted once a party date has been reserved – NOTE: We cannot accept party contracts without the required deposit. Upon receipt of your contract and deposit, we will contact you to schedule a meeting to discuss the details. (invites, favors, etc.) Deposits paid using a credit card will incur a 2.5% surcharge.
3. Party Availability
Party booking is on a first come, first serve basis. (We try to plan 3 months in advance). Candace Owens Events will try to accommodate your desired party date; however, if your desired date is not available, Candace Owens Events will work with you to find an available time. Party dates are generally available Saturday mornings and afternoons and Sunday afternoons. If another day is requested please mention for accommodation.
4. Final Payment
You will be presented a final bill at the party; at this time, the balance of the total party cost (less the deposit paid up front) plus sales tax will need to be paid in full. Please note: Credit Card payments will incur a 2.5% surcharge.
5. Cancellation of Party
If you need to cancel your party for any reason, you will need to contact Candace Owens Events one month prior to your party date in order to receive a full refund of your deposit, minus a $50.00 cancellation fee. If you cancel your reservation less than one month before the party date, we will not be able to refund your deposit. However, we will be happy to reschedule your party for another time. If you choose to cancel your rescheduled party, your deposit will be forfeited.
– Cancellation of Reserved Party Date:
If you have reserved a party date, but have not submitted your party contract and deposit, your party date is not confirmed. If another customer wishes to book a party on the date you reserved, we will contact you and give you “first option” to submit your contract/deposit. Process is as follows:
1 MONTH before your party date:
You have 3 business days to submit your contract and deposit, after which we will offer the date to the other client.
LESS THAN ONE MONTH before your party date:
You have 48 hours to submit your contract and deposit before losing priority. Once the date has been offered to both clients, it is first contracted, first scheduled.
7. Changes to Party Contracts
Please notify Candace Owens Events ASAP if there are any changes to your party as outlined in your party contract, i.e. number of children expected, party start time, length of party, location, etc. The sooner you notify Candace Owens Events of a change, the more likely we will be able to accommodate the change. We may not be able to accommodate party date, start time and length regardless of when the change is requested. In addition, we may not be able to provide the agreed upon crafts and/or favors if the guest count is higher than the original estimate. In this event, Candace Owens Events will work with you to choose a craft/favor that we have available for the number of guests you are expecting.
– You will receive a confirmation email the 3 weeks before your party. It will list the choices of crafts, activities, and table décor chosen at initial visit. You will be asked to send the guests first names and your final count by the following Tuesday morning. If your final count is not submitted that day, we will plan to have the maximum count given on the contract.
We realize that getting confirmation for all of the attendees can be difficult at times, but in order to have your party packaged and ready for your guests, we MUST HAVE A FINAL TALLY THE WEEK BEFORE THE PARTY DATE!
If the number must be changed after the week before, there will be an additional charge per child, usually $20 each. We recommend including the children that have not RSVP’d.
Candace Owens Events party packages are designed for a minimum of twelve children, including the guest of honor. If less than twelve guests attend the party, you will still be charged for twelve.
Candace Owens Events does not supply food and or beverages. We do provide information to vendors we recommend. Or you may provide your own food/beverages. Candace Owens Events can give you ideas on what type of food for theme as for making labels.
**Candace Owens Events will not be held responsible for any allergic reactions.
Candace Owens Events can make props if given in a timely manner (1 month, small; 2 months, large). Depending on the labor put into the prop a rental fee of $50-$200 will be added to contract. We can provide rentals from other vendors at an additional fee of $75.
11. Arrival and Departure Times
Candace Owens Events will arrive 1.5 hours prior to party start, so that we may set up. Candace Owens Events has minimal serving dishes that you may choose to use. (No rental fee) In the event the party does not begin on time (due to circumstances beyond anyone’s control), we will do everything in our power to get everything set up and labeled (if asked), in a timely manner. Candace Owens Events will come 30 mins prior to party end to clean up and collect any dishes or props that were used for your event.
** Candace Owens Events assumes no responsibility or liability for accidents caused before, during or after your party.
** Candace Owens Events is not responsible for allergic reactions to wearing any costumes during or after the party. It is the responsibility of the client to confirm with their guests’ parents or guardians and notify Candace Owens Events prior to the party of any guests with specific allergies.